Terms & Conditions
1. General
By entering any AND-OVER Trail Events race, all participants agree to the following Terms & Conditions.
Participation is at your own risk. Trail running involves uneven terrain, variable weather conditions, and remote environments. By taking part, you accept these inherent risks.
2. Participant Responsibility
All participants must ensure they are physically fit and capable of completing the event entered.
By entering, you confirm that:
You are medically fit to participate
You accept full responsibility for your own safety
You will follow all instructions from event organisers and marshals
You will act responsibly towards other participants, volunteers, and the environment
You must disclose any relevant medical conditions during registration.
3. Event Safety
AND-OVER Trail Events will take all reasonable steps to ensure events are delivered safely.
This includes:
Route marking
Marshalled key locations
First aid / medical support where appropriate
However, trail running is unpredictable, and participants must remain responsible for their own awareness and decision-making at all times.
4. Roads & Traffic
Some routes may include road crossings or sections.
Event organisers do not have authority to stop traffic
Major crossings will be marshalled
All participants must follow marshal instructions
Runners must remain alert and aware of vehicles at all times
Headphones are strongly discouraged, particularly on or near roads, as they reduce awareness and the ability to hear instructions.
5. Event Changes & Cancellation
AND-OVER Trail Events reserve the right to modify, postpone, or cancel an event where necessary.
This may include (but is not limited to):
Severe weather conditions
Land access restrictions (including military land)
Safety concerns
Circumstances beyond our control
In such cases, decisions will be made with participant safety as the priority.
Refunds, deferrals, or transfers (if offered) will be at the discretion of the race director.
6. Entry, Refunds & Transfers
Entries are non-refundable except in exceptional circumstances
Any refunds are at the discretion of the race director
Entries may be transferred to another participant if the organiser is notified in advance and details are updated
No deferrals will be permitted within 4 weeks of the event under any circumstances.
7. Cut Off Times & Withdrawl
For safety reasons, events may operate cut-off times.
Participants who do not meet cut-offs may be withdrawn
Runners may also be withdrawn if deemed unable to continue safely
All decisions made by event staff are final and in the interest of safety.
8. Equipment & Kit
Participants are responsible for bringing appropriate clothing and equipment for the conditions.
For certain events (e.g. winter races or longer distances), mandatory kit requirements may apply. These will be communicated in advance.
Failure to carry required kit may result in disqualification or removal from the event.
9. Liability
All participants take part at their own risk.
AND-OVER Trail Events are not liable for:
Injury or illness sustained during the event
Loss or damage to personal property (including vehicles and car parks)
All events are covered by Public Liability Insurance.
10. Photography & Media
Photography and videography will take place at all events.
By entering, you consent to images being used for promotional purposes, including:
Website
Social media
Marketing materials
If you do not wish to be photographed, you must inform the organiser prior to race day.
11. Data & Privacy
Participant data is collected via third-party booking systems (e.g. Eventrac) for the purpose of event administration.
Data will not be shared with third parties for marketing purposes
Medical information will only be accessed by event medics where necessary and will remain confidential
For full details, please refer to our Privacy Policy.
12. Environment & Conduct
Participants are expected to respect:
The natural environment
Local communities
Other trail users
Littering or inappropriate behaviour may result in disqualification.
13. Acceptance of Terms
By entering any AND-OVER Trail Events race, you confirm that you have read, understood, and agree to these Terms & Conditions.